Job Location: Poway, CA, or Remote
For Remote position, candidate must currently reside in one of the listed states or be willing to relocate to one of these states upon accepting an offer of employment: CA, CO, FL, ID, MD, NY, NC, OH, PA, TN, VA, and WA.)
Salary Range: $95,000 to $120,000 annually
Information Systems Laboratories, Inc. (ISL) is seeking a Purchasing and Subcontracts Manager reporting to the VP of Contracts. ISL (www.islinc.com) is a high-tech, employee-owned technology-development company that transforms advanced research and scientific discovery into mission-ready solutions for national security and energy. Our multidisciplinary teams develop technologies spanning electromagnetic modeling and simulation, radar and electronic warfare, underwater acoustics, and nuclear engineering.
Job Description
This hands-on functional manager leads companywide purchasing across all divisions and corporate functions and supports the Contracts Department in administering consultant agreements and subcontracts from proposal through closeout. The role combines sourcing, supplier management, negotiations, and agreement administration to secure timely, cost-effective materials and services while maintaining procurement practices aligned with AS9100, ISO 9001, customer requirements, and ISL policies. The position has no direct reports and collaborates with Contracts, Engineering, Quality Assurance, Finance, IT, and program and project managers. Contracts oversees contractual terms, prime contract flow downs, and contractual compliance.
Purchasing and Supplier Management
• Perform all functions pertaining to the purchasing of materials, components, equipment, software, supplies, and services supporting all divisions and corporate. This includes, but is not limited to:
- Reviewing purchasing requirements and approvals; preparing, issuing, and administering purchase orders and modifications.
- Evaluating suppliers, obtaining competitive quotations, and documenting supplier selection and price reasonableness.
- Negotiating pricing, delivery schedules, and terms within delegated authority in coordination with Contracts.
- Monitoring open orders and resolve delays, shortages, discrepancies, returns, and invoice issues.
- Deobligating purchase orders after work is complete.
- Identifying opportunities to reduce costs, improve efficiency, and mitigate supplier risks, including obsolescence and long lead times.
Supplier Quality and Compliance
• Apply AS9100 and ISO 9001 purchasing and supplier-control requirements with Quality Assurance.
• Support supplier qualification, approval, performance evaluation, and corrective actions.
• Include applicable technical, quality, customer, and contractual requirements in purchasing documents, including traceability, inspection, certification, and special-process requirements.
• Coordinate supplier and manufacturing-process changes, approvals, and quality documentation.
• Maintain procurement records, support audits, and improve procedures and supplier performance reporting.
Consultant and Subcontract Administration
• Support consultant and subcontract activities from proposal through closeout, including solicitations, pricing, nondisclosure agreements, representations and certifications, and documentation.
• Prepare agreements, subcontracts, and modifications using approved templates; coordinate terms, flow downs, and reviews with Contracts and General Counsel.
• Negotiate within delegated authority and escalate contractual exceptions and material risks.
• Track funding, performance periods, deliverables, invoice requirements, and obligations; identify issues needing action.
• Coordinate applicable export-control, security, and Government property requirements with Contracts and designated specialists.
• Monitor agreement compliance and coordinate deficiency resolution, final obligations, and closeout.
Education
Bachelor’s degree in business, supply chain management, contracts, or a related field, or an equivalent combination of education and directly relevant experience.
Work Experience
At least ten years of progressively responsible purchasing, procurement, or subcontract administration experience, including hands-on consultant agreement or subcontract administration in government contracting, aerospace, defense, or a comparable technical environment.
Required Knowledge and Skills
• Knowledge of what qualifies as a subcontractor, independent contractor or consultant.
• Demonstrated experience applying AS9100 and ISO 9001 purchasing and supplier-control requirements, including supplier approval, traceability, quality documentation, change control, and audit support.
• Working knowledge of government procurement practices and applicable FAR and DFARS requirements and flow downs.
• Experience negotiating supplier pricing and terms and documenting supplier selection and price-reasonableness analyses.
• Ability to interpret statements of work, technical specifications, drawings, and revision requirements and coordinate clarification with technical personnel.
• Proficiency with ERP/MRP purchasing systems, electronic workflows, Microsoft Excel, and Word.
• Strong communication, organization, and problem-solving skills; ability to manage competing priorities across a distributed organization.
Desired Skills
• Experience with Deltek Costpoint.
• Purchasing experience supporting both research and development and hardware production.
• Experience supporting procurement audits or Government purchasing-system reviews.
• Professional certification in procurement, supply management, or contracts administration.
Compensation
The salary range for this position is $95,000 to $120,000 annually.
Actual compensation will be determined based on job-related factors, including relevant experience, education, skills, qualifications, work location, and applicable contractual or business requirements.
Security Clearance Requirements
This position may require eligibility to obtain and maintain a U.S. Government security clearance, if needed based on contractual or business requirements.
Equal Employment Opportunity
Information Systems Laboratories, Inc. (ISL) is an Equal Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.
ISL provides reasonable accommodation to qualified individuals with disabilities in accordance with applicable law.
California Applicants – Fair Chance Act
ISL will consider qualified applicants with criminal histories in a manner consistent with the California Fair Chance Act and other applicable laws.
Application
To be considered for this position, please submit your resume to Human Resources at hr@islinc.com.
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